Article I - Name

This organization shall be known as the Cajun Road Runners Club, Inc., an affiliate of the Road Runners Club of America, a nonprofit, 501 (c) 3.

Article II - Objectives

The objectives of this organization shall be:
1. To promote road race events both as a competitive sport and as one of the best athletic activities for achieving physical fitness.
2. To participate in community activities that will encourage running and walking as a means of physical activity.
3. To adhere to the objectives of the Road Runners Club of America.

Article III - Membership

1. The members of this organization shall consist of all persons who are in acceptance with the objectives of the Cajun Road Runners Club and the Road Runners Club of America regardless of age, race, or sex.
2. Membership shall be for one year upon receipt of application and dues as stated in Article IV.
3. The Membership Plan shall consist of: Single; Family (Husband and Wife, Father and/or Mother and children 18 years of age and under); Senior (age 60 and over); Youths (age 17 and under).
4. Each member is entitled to one vote.

Article IV - Dues

1. Membership dues are due annually. Members shall be notified of renewals at least thirty days before expiration. Membership dues are as follows:
• Individual Membership - $20.00;
• Family Membership - $25.00;
• Seniors (60 and over) -$15.00;
• Youths (17 and under) - $15.00.
2. Dues must be paid to qualify for membership with voting privileges and eligibility of benefits of this Club.

Article V - Officers

1. The officers of this Club shall be:
• President
• Vice-President
• Recording/Corresponding Secretary
• Treasurer
• Members at Large (4)
2. The elected Officers and Immediate Past President shall constitute the Board of Directors.
3. All officers shall be elected every year at the November meeting by a majority vote of the members present and voting.
4. All dues must be paid for the current year to have voting privileges. All
members must sign-in at the meeting to confirm current membership status.
5. Nominations may be made from the floor at the election meeting provided the persons suggested for office have given their consent and are current members of the Cajun Road Runners Club.
6. The term of office will begin at the January meeting and shall be for one year or until their successors have been elected.
7. Any resignations of officers must be submitted to the President in writing. The president shall have the authority to appoint any active member to fill a vacancy in office until the end of the unexpired term with the approval of the Board of Directors.
8. The election of an officer can be rescinded by the ordinary motion to rescind (a debatable motion during which debate can reveal the reasons) and his successor can be elected.

Article VI - Duties of Officers

1. The President shall preside at all meetings; shall call any special meetings; shall be a member ex-officio of all committees; shall appoint the chairmen of all committees; shall create or eliminate committees he/she deems necessary to promote the welfare of the Club; shall have the authority to appoint any active member to fill a vacancy in office until the end of the unexpired term with the approval of the Board of Directors and shall perform such duties as are incumbent on this office.
2. The Vice-President shall assume the duties of the President in his/her absence, resignation, or death. He/she shall assist and encourage the President in the discharge of Club duties; assist at races where needed; and assume the duties of the Race Coordinator.
3. The Recording/Corresponding Secretary shall record and keep accurate minutes of all meetings of the Club and send a copy of these minutes to the Board of Directors in advance of the next meeting and shall handle correspondence as deemed necessary by the Board of Directors.
4. The Treasurer shall oversee the receipt and deposit of all Club funds to the proper accounts and oversee payment of all Club bills; shall oversee the proper recording of all transactions to the financial statements; shall prepare and insure the accuracy of the monthly financial statements; shall present consolidated and race specific financial statements to the Board of Directors at each board meeting; shall give an annual report; and shall prepare an annual budget, with the assistance of the President, Vice-President, and Executive Race Director, to be presented at the January board meeting. The Treasurer shall be responsible for making the necessary arrangements for check signing signatures.
5. Members at Large will represent geographically the running members within the Acadiana area (2 from the Lafayette area and 2 from the surrounding parishes) and will take on assignments as requested by the President.
6. All officers shall submit a report summarizing their activities, from the beginning to the end of the term and turn it over to the new officers following the elections and before the first scheduled board meeting of the year.

Article VII - Board of Directors

1. The Board of Directors shall consist of all officers, immediate Past President, and the four elected Members-At-Large. The President shall preside over the Board of Directors’ meetings.
2. The Board of Directors shall advise the President upon his request on any Club business matters; approve the annual budget; approve any unbudgeted extraordinary expenses in excess of $250.00; approve the Club’s race schedule and scheduling changes as developed; attend the scheduled Board Meetings; attend the General Meetings; and assume the duties of his/her committee.
3. The President shall appoint the chairmen of standing committees and shall have the authority to create or eliminate committees he/she deems necessary. Term of office shall be for one year. Standing Committees: Newsletter Editor, Membership, Volunteers and Executive Race Director.
4. All committee chairpersons are encouraged to attend Board of Directors meetings, but do not have voting privileges and only serve in an advisory position.

Article VII

1. Meetings
• General Membership Meetings shall be held six times during the year on every odd numbered month. The President will determine the time and place. Notice of a general meeting must be given to all members in the club newsletter.
• Board of Directors’ Meetings shall be held between the general membership meetings or as needed. Board Members must notify
the President of an absence, and, if pertinent to the agenda, submit a
report on his/her committee.
• The President may call special meetings whenever the occasion demands. Scheduling Meetings shall be held two times a year to develop a racing schedule, suggestions for awards and prizes, and locations for the calendar year.

2. Order of Business

• Call to Order
• Approval of the Minutes
• Correspondence
• Treasurer’s Report
• Committee Reports (As needed)
• Unfinished Business
• New Business
• Guest Speaker (If Scheduled)
• Adjournment

Article VIII - Quorum

1. A majority vote of the members present and voting shall be in order at general membership meetings, special meetings.
2. Six elected members of the board shall constitute a quorum for board meetings. The president may cast only a deciding vote.

Article IX - Amendments

These Bylaws can be amended only through prior notice given at a general membership meeting; it is to be voted on at the following meeting. A 2/3 majority vote at the general membership meeting is needed to amend the constitution.

Article X - Rules

1. Robert’s Rules of Order Newly Revised shall be the parliamentary authority of this Board of Directors in matters not covered by these Bylaws.
2. A Bylaws Revision Committee, appointed by the President, shall study and make any necessary recommendations and revisions; it shall be presented to the Board of Directors for advice and recommendations prior to bringing it before the membership for a vote; and shall be conducted every five years from the date of these revised bylaws.

Article XI - Liquidation of the Club

In the event that this Club is liquidated, the President will use the Club’s funds to pay all creditors and finance any outstanding projects. All remaining assets will be sent to the Road Runners Club of America.